© Julie Roberts Photography

Serving Tips

Setting The Table

  • Utensils should be placed for use from the outer edge of place setting toward the plate
  • Be sure to order separate counts of salad and dessert forks
  • Salad or bread & butter plates can be used for dessert
  • Place table condiments in easy reach of everyone at the table
  • Salt & pepper shakers should be placed individually above the plate or every 2 to 3 places
  • Order extra sets of sugar bowls and creamers for refills
  • Silver accessories add a special touch to your table presentation

Prep & Serve

  • Rectangular chafing dishes are good for foods that are to be kept flat such as chicken breasts, fish fillets and lasagna
  • Round chafing dishes are used for sauces, casserole type en- trees, and some vegetables
  • Do not heat chafer without water in water pan
  • Light fuel 15 minutes before opening the buffet
  • Take extra fuel to cover the entire time the buffet will be open
  • Place one inch of hot water in water pan of chafer before serving
  • You will need a serving utensil for each serving dish
  • Never add fresh food to a chafing dish on the buffet table
  • Take the used food pan and replace with a full one
  • Stainless steel food pans can be placed in the oven to keep food warm
  • Allow one buffet line per 50 guests


  • Using a variety of shapes and sizes of trays makes a more interesting presentation
  • Large tiered trays are perfect for cold hors d’oeuvres and desserts
  • 12″, 14″ and 16″ round silver trays are favorites for passing hors d’oeuvres and cocktails
  • When serving drinks on a tray use paper doilies or a damp cloth to absorb spills and prevent slipping
  • Use greenery and flowers to garnish food platters and trays

Coffee Service

  • One coffee station per 60 guests
  • Use cold water in coffee makers as brewing is timed from a cold water start
  • One pound of coffee will make 55 cups of brewed coffee
  • Brewing time on a 100 cup coffee maker is one hour

Beverage Tips

  • Fill wine glasses one half to three quarters full
  • Always serve food with alcohol
  • Always have nonalcoholic beverages available

Beverage Guidelines

  • One keg of beer = 160 glasses
  • One gallon of wine = sixteen 4 oz. glasses
  • One bottle of wine = six 4 oz. glasses
  • One liter of liquor = 20 drinks using a 1.5 oz. jigger
  • Figure 15 ice cubes per person for a 2 to 3 hour cocktail party
  • Figure 2 cups of punch per person

Picnic Beverage Guideline for 150 Guests

  • 10 gallons of iced tea
  • 8 gallons of lemonade
  • 2 soft drinks per person

Beverage Equipment

  • Ice chests not only hold ice cubes but beer, wine and bar juices
  • Super Cooler holds 1/2 barrel or 168 cans of beverage with 30 lbs. of ice
  • Whenever you use a hot beverage container, always warm it up by filling it with hot water and then draining the water before finally filling it with the hot beverage



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Covid-19 Update

All Occasions Party Rentals has implemented several increased safety measures to protect our customers and staff from Covid-19. We have installed several hand sanitizer stations throughout our showroom and warehouse. Masks are available for customers and employees have been provided masks to protect themselves. We've stepped up our daily cleaning of all surfaces to now include twice daily deep cleans and several cleanings per day of high touch points. We've also implemented a new touchless will-call procedure for customers picking up and returning from our warehouse. We have signage displayed in the parking lot that will give detailed instructions for the will-call process.

We are proud of the changes we have made and will continue to work with our local government and health department to ensure we are doing our part to protect our employees and customers. We are looking forward to the vibrant return of events in our area and can't wait to be a part of those special memories. Our showroom is open and available for in person ordering and we are also available by phone for remote ordering.

For more information about All Occasions Party Rentals, visit our Event Design Center:

KNOXVILLE | 5825 Middlebrook Pike, Knoxville, TN 37921 | 865.588.1131